Sometimes, after you’ve sent out an important email or letter, you realize you need to add something. Maybe you forgot a crucial detail, need to clarify something, or have updated information. That’s where an addendum comes in! This article is all about Addendum Email Examples, showing you how to write and use them effectively. We’ll cover various scenarios and provide examples so you can feel confident when you need to add a little something extra to your communications.
What is an Addendum and Why Use It?
An addendum is essentially an addition or supplement to a document, in this case, an email. Think of it as a "P.S." on steroids. You use an addendum when you need to provide extra information, corrections, or clarifications after the initial email has already been sent. Using an addendum is important because it ensures everyone has the most accurate and complete information, preventing misunderstandings or errors. Here are some key reasons why an addendum is useful:
- To correct mistakes.
- To provide additional details.
- To clarify points that were unclear.
You can often use it for different purposes:
- To add details.
- To make changes.
- To clarify existing information.
Here’s an example of using a small table to show different purposes:
| Purpose | Action |
|---|---|
| Correction | Fixing errors in a sent email. |
| Clarification | Providing additional explanation. |
| Update | Adding new information. |
Addendum Email for a Job Offer – Revised Salary
Subject: Addendum to Your Job Offer – [Your Name] – [Job Title]
Dear [Candidate Name],
I am writing to follow up on your job offer for the [Job Title] position at [Company Name].
Please consider this email an addendum to your official job offer letter sent on [Date]. After a final review, we are pleased to offer a revised annual salary of $[New Salary].
All other terms and conditions outlined in the original offer letter remain the same.
We are incredibly excited to welcome you to the team. Please let me know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
Addendum Email for a Contract – Change in Scope
Subject: Addendum to Contract – [Contract Number] – Project [Project Name]
Dear [Client Name],
This email serves as an addendum to the contract we signed on [Date] for the [Project Name] project.
We have identified a need to slightly alter the scope of work. Specifically, [Describe the change – e.g., “we will now also be responsible for the data migration phase”].
As a result, the project timeline will be adjusted. The new estimated completion date is [New Completion Date]. The budget will also be changed, reflecting an increase of $[Amount], which includes the additional work. The new total project cost is $[New Total Cost].
Please review these changes and let us know if you have any questions. If you agree with these adjustments, please reply to this email to confirm your acceptance.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
Addendum Email for a Meeting Agenda – Added Topic
Subject: Addendum to Meeting Agenda – [Meeting Date] – [Meeting Topic]
Dear Team,
Please consider this an addendum to the agenda for our meeting on [Meeting Date] regarding [Meeting Topic].
We will also be discussing [New Topic]. Please come prepared to share your insights on this topic. [Optional: Add any preparatory material needed, like “Please review the attached document before the meeting.”]
The meeting time and location remain unchanged.
Thank you,
[Your Name]
[Your Title]
[Contact Information]
Addendum Email for a Project Proposal – Revised Deliverables
Subject: Addendum to Project Proposal – [Project Name]
Dear [Client Name],
This email serves as an addendum to the project proposal submitted on [Date] for [Project Name].
We have refined our approach based on [Reason for the revision – e.g., “your feedback” or “new information”]. Therefore, the proposed deliverables have been updated.
The updated deliverables are as follows: [List the revised deliverables. For example:
- Revised deliverable 1
- Revised deliverable 2
- Revised deliverable 3
]
The project timeline and budget remain unchanged. Please let us know if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
Addendum Email for a Policy Announcement – Correction of Error
Subject: Addendum to Company Policy Announcement – [Date of Original Announcement]
Dear Employees,
This email serves as an addendum to the company policy announcement regarding [Policy Name] that was distributed on [Date of Original Announcement].
We would like to clarify a point within the original announcement. The section regarding [Specific Section] contained an error. The correct information is as follows: [Corrected Information].
We apologize for any confusion this may have caused. Please refer to the updated policy document (attached) for the complete details.
Thank you for your understanding.
Sincerely,
[Your Name]
[Your Title]
Addendum Email for an Invoice – Additional Charges
Subject: Addendum to Invoice – [Invoice Number]
Dear [Client Name],
This email is an addendum to invoice [Invoice Number] sent on [Date].
We need to add some additional charges to the original invoice for [Reason for additional charges, e.g., “extra work completed” or “additional materials used”].
The additional charges are as follows:
- [Item 1: Description and Cost]
- [Item 2: Description and Cost]
The new total amount due is $[New Total Amount]. Please disregard the previous invoice and use this updated invoice for payment.
Please feel free to reach out if you have any questions.
Sincerely,
[Your Name]
[Your Title]
[Contact Information]
In conclusion, mastering the art of writing addendum emails is a valuable skill in professional communication. By understanding when and how to use them, along with the various Addendum Email Examples provided, you can effectively convey crucial information, ensure clarity, and maintain professional relationships. Remember to always be clear, concise, and to reference the original document to avoid any confusion. With these tools, you’ll be well-equipped to handle any situation that requires a little extra something in your emails!