If you’re starting to look for your own place, knowing how to email about renting an apartment is a super important skill. It’s usually the first step in the whole process, and a well-written email can make a great first impression. This guide will break down everything you need to know to write professional and effective emails to landlords or property managers.
Crafting Your First Email: The Basics
The initial email is your chance to show you’re serious and organized. Think of it like a quick introduction and a request for more information. Here’s what to include:
- Subject Line: Keep it simple and clear. Use something like "Apartment Inquiry – [Your Name] – [Desired Address or Apartment Number]".
- Greeting: Start with a polite greeting like "Dear [Landlord’s Name] or "Dear [Property Manager]". If you don’t know the name, "To Whom It May Concern" is okay, but try to find out!
- Briefly introduce yourself. Mention where you found the listing (e.g., "I saw your listing on [website]") and the specific address or apartment number you’re interested in.
- Inquiry: Clearly state what you’re hoping to get from the email. Are you requesting a viewing? Asking about availability? Inquiring about the application process?
- Contact Information: Provide your phone number and email address, making it easy for them to get back to you.
- Closing: End with a polite closing like "Sincerely," or "Thank you for your time."
A well-written initial email can significantly increase your chances of getting a positive response.
Email Examples for Different Situations
Email to Request a Viewing
Subject: Apartment Viewing Request – [Your Name] – [Apartment Address]
Dear [Landlord’s Name],
My name is [Your Name], and I am very interested in the apartment located at [Apartment Address]. I saw the listing on [Website] and am available to view it at your earliest convenience.
Would you please let me know what days/times work best for a viewing? I am available [List your availability, e.g., weekdays after 5 PM, weekends].
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Asking About Availability
Subject: Inquiry about Apartment Availability – [Your Name] – [Apartment Address]
Dear [Landlord’s Name],
I am writing to inquire about the availability of the apartment located at [Apartment Address]. I found the listing on [Website].
Could you please let me know if the apartment is still available and if so, what the move-in date is? I’m looking to move in around [Your Desired Move-in Date].
Thank you for your time.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email to Ask About Pet Policy
Subject: Question Regarding Pet Policy – [Your Name] – [Apartment Address]
Dear [Landlord’s Name],
I am very interested in the apartment located at [Apartment Address] and saw the listing on [Website].
I have [Type of Pet, e.g., a small dog] and would like to ask about your pet policy. Are pets allowed, and if so, are there any restrictions or fees?
Thank you for your assistance.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email Following Up After an Application
Subject: Following Up – Apartment Application – [Your Name] – [Apartment Address]
Dear [Landlord’s Name],
I hope this email finds you well. I am writing to follow up on my application for the apartment located at [Apartment Address]. I submitted my application on [Date].
I would appreciate an update on the status of my application when you have a moment.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email After a Viewing
Subject: Thank You – Viewing of Apartment – [Your Name] – [Apartment Address]
Dear [Landlord’s Name],
I am writing to thank you for showing me the apartment at [Apartment Address] earlier today/yesterday. I enjoyed seeing the space and [Mention something specific you liked, e.g., the natural light, the location].
I am very interested in the apartment and would like to know the next steps in the application process if I decide to apply.
Thank you again for your time.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
Email to Withdraw Your Application
Subject: Application Withdrawal – [Your Name] – [Apartment Address]
Dear [Landlord’s Name],
Please accept this email as notification that I am withdrawing my application for the apartment located at [Apartment Address].
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Phone Number]
[Your Email Address]
When you’re emailing about an apartment, remember to be polite, clear, and professional. By following these tips and using the examples provided, you’ll be well on your way to securing your own place! Good luck!