Landing an administrative job in the Philippine government can be a great opportunity! A crucial step in this process is often submitting a well-written application, which usually includes a letter of intent. This essay will guide you through the process of creating a winning
Understanding the Importance of a Strong Letter of Intent
A letter of intent is your first impression. It’s your chance to show the hiring manager why you’re interested in the position and what you can bring to the table. Think of it as a snapshot of your skills, experience, and personality. A well-written letter can significantly increase your chances of getting an interview, while a poorly written one might get your application tossed aside.
When writing your letter, keep these key elements in mind:
- Purpose: Clearly state the administrative job you are applying for.
- Skills: Highlight relevant skills like organization, communication, and computer proficiency.
- Experience: Briefly describe your past work experience, emphasizing achievements.
- Interest: Express your enthusiasm for the role and the agency/department.
- Call to Action: Request an interview and thank the reader for their time and consideration.
Also, remember that the Philippine government often has specific requirements. You will most likely need to include the position name as it is posted in the job posting, the government agency name, and even sometimes the reference number of the job posting. Here’s a quick tip when preparing:
- Research the agency and the specific job requirements thoroughly.
- Tailor your letter to match the job description.
- Proofread carefully for any errors in grammar or spelling.
Email for Initial Application Submission
Subject: Application for Administrative Assistant Position – [Your Name]
Dear [Hiring Manager Name],
I am writing to express my keen interest in the Administrative Assistant position advertised on [Platform where you saw the ad – e.g., government website, job portal]. I am a highly organized and detail-oriented individual with [Number] years of experience in administrative support. I am confident that my skills and experience align perfectly with the requirements outlined in the job description.
In my previous role at [Previous Company], I was responsible for [List key responsibilities and achievements]. I am proficient in [List relevant software and skills, e.g., Microsoft Office Suite, data entry, communication].
I am particularly drawn to [Name of Agency/Department] because of [Reason – e.g., its mission, values, reputation]. I am eager to contribute to a team dedicated to [Agency’s Key Work].
I have attached my resume for your review, which provides further details on my qualifications. I am available for an interview at your earliest convenience. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Letter to Express Interest in a Specific Government Job Posting
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name/Title (if known), or “Hiring Committee”]
[Name of Government Agency/Department]
[Agency Address]
Dear [Hiring Manager Name or Hiring Committee],
I am writing to express my strong interest in the Administrative Officer I position (Reference No. [Job Posting Reference Number]) within the [Name of Government Agency/Department], as advertised on [Platform where you saw the ad]. I am particularly excited about the opportunity to contribute to the mission of [Agency’s mission].
With [Number] years of experience in administrative roles, I have developed a strong foundation in [List relevant skills, e.g., office management, records management, communication]. In my previous role at [Previous Company], I was responsible for [Briefly describe relevant responsibilities and accomplishments, quantifying them whenever possible]. For example, I successfully managed [Specific project or task] resulting in [Positive outcome].
I am proficient in [List key skills, e.g., Microsoft Office Suite, data entry, communication software]. I am also a highly organized, detail-oriented, and proactive individual with a proven ability to work independently and as part of a team.
I am confident that my skills and experience align well with the requirements of this position. I am eager to learn more about this opportunity and discuss how I can contribute to your team. Thank you for your time and consideration. I have attached my resume for your review.
Sincerely,
[Your Name]
Email to Follow Up on Application After a Week
Subject: Following Up – Application for Administrative Officer – [Your Name]
Dear [Hiring Manager Name, if known, or “Hiring Committee”],
I am writing to follow up on my application for the Administrative Officer position that I submitted on [Date you submitted your application]. I am very interested in this opportunity and believe my skills in [mention key skills] align well with the requirements outlined in the job description.
I am particularly interested in contributing to [mention something specific about the agency or role that appeals to you]. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Letter Thanking the Interviewers After a Job Interview
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name/Title, or “Hiring Committee”]
[Name of Government Agency/Department]
[Agency Address]
Dear [Hiring Manager Name or Hiring Committee],
Thank you for taking the time to interview me yesterday, [Date of Interview], for the Administrative Officer position. I truly enjoyed learning more about the role and the [Name of Agency/Department].
Our conversation further solidified my interest in this opportunity. I am particularly excited about [Mention something specific you discussed during the interview that excited you]. I am confident that my skills in [Mention 1-2 key skills] align perfectly with the needs of your team.
Thank you once again for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Email to Inquire About the Status of Your Application After a Month
Subject: Inquiry Regarding Application – Administrative Officer – [Your Name]
Dear [Hiring Manager Name, if known, or “Hiring Committee”],
I am writing to inquire about the status of my application for the Administrative Officer position within the [Name of Government Agency/Department]. I submitted my application on [Date of Application] and am still very interested in this opportunity.
If there are any updates or if you require any further information from me, please do not hesitate to contact me. Thank you for your time and consideration.
Sincerely,
[Your Name]
[Your Contact Information]
Letter Accepting the Job Offer (If You Received One)
[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]
[Date]
[Hiring Manager Name/Title]
[Name of Government Agency/Department]
[Agency Address]
Dear [Hiring Manager Name],
I am writing to formally accept the offer for the Administrative Officer position at [Name of Government Agency/Department]. I am thrilled to join your team and excited about the opportunity to contribute to [Agency’s Mission or specific area].
Thank you for this wonderful opportunity. I am eager to begin on [Start Date], as discussed.
Sincerely,
[Your Name]
In conclusion, crafting a compelling letter of intent is a crucial step in securing an administrative job within the Philippine government. By understanding the core elements of a strong letter, tailoring it to the specific job requirements, and utilizing these sample examples, you can significantly boost your chances of success. Remember to always be professional, enthusiastic, and highlight your key skills and experiences. Good luck with your job search!