Understanding the Importance: Sample Letter Of Transfer Of Patient Care

Subject: Patient Transfer – [Patient Name] – [Date of Birth]

Dear [Receiving Facility Contact Person],

This letter is to formally request the transfer of [Patient Name], DOB [Date of Birth], from [Sending Facility Name] to your skilled nursing facility, effective [Date of Transfer].

[Patient Name] is being transferred to your facility for [Reason for Transfer, e.g., rehabilitation after a hip replacement]. Their primary diagnoses include [List primary diagnoses].

Key information includes:

• Current Medications: [List medications, dosages, and frequency]
• Allergies: [List allergies, if any]
• Dietary Restrictions: [List any dietary needs]
• Current Condition: [Brief summary of current health status]

The patient’s physician is Dr. [Physician’s Name] at [Phone Number]. Please contact us at [Your Phone Number] if you have any questions. We will be sending the complete medical records separately.

Sincerely,

[Your Name/Title]

[Sending Facility Name]

Subject: Patient Transfer – [Patient Name] – Home Health Care

Dear [Home Health Agency Contact Person],

We are writing to inform you of the planned discharge of [Patient Name], DOB [Date of Birth], from [Hospital Name] to home health care services, effective [Date of Discharge].

[Patient Name] was admitted to the hospital on [Date of Admission] for [Reason for Admission]. They are being discharged with the following conditions:

• Diagnosis: [List diagnoses]
• Procedures: [List procedures, if any]
• Current medications: [List medications, dosages, and frequency]
• Wound care instructions: [Detailed wound care instructions, if applicable]

We have attached the discharge summary and medication list to this email. The patient is prescribed to follow the wound care instructions for the next [Duration].

The patient’s primary care physician is Dr. [Physician’s Name] at [Phone Number]. Please feel free to contact us at [Your Phone Number] if needed.

Sincerely,

[Your Name/Title]

[Hospital Name]

Subject: Patient Referral – [Patient Name] – Cardiology Consultation

Dear Dr. [Specialist’s Last Name],

I am referring [Patient Name], DOB [Date of Birth], to your cardiology practice for evaluation and management of [Reason for Referral, e.g., chest pain and shortness of breath].

[Patient Name] has a history of [Relevant medical history]. They are currently experiencing [Current symptoms].

Key findings from our recent evaluation include:

• ECG results: [Brief summary of ECG findings]
• Blood pressure: [Blood pressure readings]
• Medications: [List medications, dosages, and frequency]

We have enclosed the relevant medical records, including [List included documents, e.g., lab results, imaging reports]. Please contact my office at [Your Phone Number] if you need any additional information.

Sincerely,

Dr. [Your Name/Title]

[Your Clinic/Practice Name]

Subject: Patient Transfer – [Patient Name] – Insurance Change

Dear [New Primary Care Physician’s Name],

This letter is to notify you that [Patient Name], DOB [Date of Birth], has changed their insurance plan and will be transferring their care to your practice, effective [Date of Transfer].

[Patient Name]’s past medical history and medications: [List medical history and medications]

Their current insurance plan is [Insurance Plan Name] and their member ID is [Member ID].

Please find the complete medical records attached. Please contact my office at [Your Phone Number] to confirm receipt or if you have any questions.

Sincerely,

Dr. [Your Name/Title]

[Your Clinic/Practice Name]

Subject: Patient Transfer – [Patient Name] – Relocation

Dear [Receiving Physician’s Name],

We are assisting [Patient Name], DOB [Date of Birth], with the transfer of their care to your practice, as they are relocating to [City, State], effective [Date of Transfer].

[Patient Name] is currently being treated for [Diagnosis]. Key details of their treatment plan include:

1. Current medications: [List medications, dosages, and frequency]
2. Ongoing therapies: [List any ongoing therapies, e.g., physical therapy]
3. Upcoming appointments: [List any scheduled appointments]

We will forward all of their medical records to your office. Please contact our office at [Your Phone Number] if you have any questions or if you need to confirm receipt.

Sincerely,

Dr. [Your Name/Title]

[Your Clinic/Practice Name]

Subject: Patient Follow-up – [Patient Name] – [Date of Birth]

Dear [Primary Care Physician’s Name],

This letter is to inform you that [Patient Name], DOB [Date of Birth], was seen in the Emergency Room at [Hospital Name] on [Date of ER Visit] for [Reason for ER Visit, e.g., a fall].

During their stay, the following was found:

• Diagnosis: [Diagnosis]
• Treatment: [Treatment given]
• Discharge Instructions: [List discharge instructions, including medications, follow-up appointments, and activity restrictions]

The patient was discharged on [Date of Discharge] and is following up with you for continued care. Please review the attached ER report for more detailed information. Please contact our office at [Your Phone Number] if needed.

Sincerely,

Dr. [ER Physician’s Name]

[Hospital Name] – Emergency Department

Subject: Patient Referral – [Patient Name] – Seeking Second Opinion

Dear Dr. [Specialist’s Last Name],

I am referring [Patient Name], DOB [Date of Birth], to you for a second opinion regarding [Patient’s condition].

The patient’s main complaints is [Patient’s main complaints]. We have conducted some tests and the results are [Test Results Summary].

We have enclosed the relevant medical records, including [List included documents, e.g., lab results, imaging reports]. Please contact my office at [Your Phone Number] if you need any additional information.

Sincerely,

Dr. [Your Name/Title]

[Your Clinic/Practice Name]