Demystifying the Submission Letter Sample Immigration Canada

Dear Immigration Officer,

Subject: Express Entry Profile Confirmation – [Your Name] – Application Number: [Your Application Number]

I am writing to confirm my Express Entry profile submission. I submitted my profile on [Date] and received a profile number of [Your Profile Number].

My profile accurately reflects my education, work experience, language proficiency, and other relevant details. I am confident that my profile meets the requirements for the Federal Skilled Worker Program.

I have already:

• Completed the language proficiency tests (IELTS/CELPIP).
• Received an Educational Credential Assessment (ECA) for my foreign degree.
• Started gathering the necessary documents.

I am committed to providing any additional information or documentation required to support my application. I appreciate your time and consideration.

Sincerely,

[Your Name]
[Your Email Address]
[Your Phone Number]

Dear Immigration Officer,

Subject: Request for Extension – [Your Name] – Application Number: [Your Application Number]

I am writing to request an extension for the submission of my [Specific Document, e.g., Police Clearance Certificate]. The deadline for submission is [Original Deadline].

I am currently awaiting [Brief explanation of the delay, e.g., processing of my police clearance certificate from my home country]. I anticipate receiving this document by [New Proposed Deadline] and will submit it immediately upon receipt.

I understand the importance of adhering to deadlines and apologize for any inconvenience this may cause. I have attached supporting documentation to prove my request.

Thank you for your understanding and consideration.

Sincerely,

[Your Name]
[Your Email Address]
[Your Phone Number]

Dear Immigration Officer,

Subject: Notification of Change in Circumstances – [Your Name] – Application Number: [Your Application Number]

I am writing to inform you of a change in my circumstances that may impact my immigration application.

Specifically, [Clearly and concisely explain the change. E.g., I have recently changed employers. My new employer is…].

Please find attached the necessary documents to support this change, including [List of documents, e.g., updated employment letter, new contract]. I understand that this change may require further review and I am prepared to provide any additional information.

Thank you for your attention to this matter.

Sincerely,

[Your Name]
[Your Email Address]
[Your Phone Number]

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

Immigration Officer
[Address of the Immigration Office]

Subject: Explanation of Employment Gap – [Your Name] – Application Number: [Your Application Number]

Dear Immigration Officer,

This letter is to explain the employment gap between [Start Date] and [End Date] in my employment history, as detailed in my application.

During this period, I was [Provide a clear and honest explanation of the gap. For example: “caring for a family member who was seriously ill.” Or “Attending full-time studies at [Name of Institution]”].

I have provided supporting documentation, including [List any supporting documents, e.g., medical records, school transcripts, etc.]. This explanation is to ensure clarity regarding this period and avoid any misunderstanding.

I am eager to begin my career in Canada and am prepared to contribute to the Canadian economy.

Thank you for your time and consideration.

Sincerely,

[Your Name]

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

Immigration Officer
[Address of the Immigration Office]

Subject: Explanation Regarding Criminal Record – [Your Name] – Application Number: [Your Application Number]

Dear Immigration Officer,

This letter is to address the information regarding my criminal record disclosed in my application. I am writing to fully explain the circumstances surrounding this incident.

On [Date], I was [Describe the incident. Be honest and factual]. The charges were [Explain the charge].

I have taken responsibility for my actions and have since [Describe actions taken. E.g., “completed the necessary community service,” or “complied with all court orders”]. I have attached copies of [List attached documents, e.g., court documents, completion certificates].

I understand the seriousness of this matter and I sincerely regret my past actions. I am fully committed to upholding the laws of Canada and will not repeat such behavior.

I hope this explanation clarifies the situation and assures you of my commitment to a law-abiding life.

Sincerely,

[Your Name]

[Your Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

[Date]

Immigration Officer
[Address of the Immigration Office]

Subject: Explanation of Work Experience – [Your Name] – Application Number: [Your Application Number]

Dear Immigration Officer,

This letter aims to clarify my work experience as a [Your Job Title] at [Company Name] from [Start Date] to [End Date]. The nature of my job may be uncommon but is valuable.

My responsibilities included:

• [Describe your responsibilities, e.g., Leading workshops]
• [Describe your responsibilities, e.g., Training new employees]
• [Describe your responsibilities, e.g., Developing marketing campaigns]

My tasks included [Describe your key tasks, e.g., Creating website content and social media posts]. While this role may not be traditionally considered in a specific field, my skills are transferrable.

I have provided supporting documentation, including [List supporting documents, e.g., employment letter, contracts, etc.].

I believe my skills and experience are relevant to the Canadian economy.

Thank you for considering my application.

Sincerely,

[Your Name]